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SCOPE AND TYPE OF SERVICES PROVIDED

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info@jasamanagement.com
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We from Team Jaya Santhi Management provide bookkeeping and financial services as follows;

  1. Prepare paper work samples and supporting worksheets to support the transaction.
  2. Generate, adjust and maintain a chart of transaction and accounts according to the needs of the company (Chart of Account).
  3. Provide direction and training in conducting financial transactions (SOP and Job Description).
  4. Provide training to the administration staff of the company in preparing a complete and correct supporting data.
  5. Giving suggestions of suitable software for accounting work base on company needs.
  6. Checking transactions that occur by a random sampling method*
  7. Provide direction in the preparation or compilation of the Profit / Loss and Balance Sheet report along with its supporters.
  8. In case the company already has integrated accounting software, a flow scheme will be made according to the company’s needs.
  9. Provide input to management in accordance with reporting requirements determined by the authorized institution.
  10. Processing payroll on time *
  11. Provide accounting administration support as requested.
  12. Together with management, publishes accounting policies in the form of issuance of regulations and instructions for carrying out tasks.

‘* Depends on JOB

II.1. JOB AB-S 1

 

  1. Transaction:

All transactions will be input / booked by company employees in accordance with their respective work tasks as follows;

  • Purchasing section: will place an order (re-order) of goods that are already at the par limit or new items with the appropriate estimated time of arrival.
  • Goods and warehouse section: accepts goods that arrive in accordance with the Purchase Order made by the Purchasing Department. And make reports of incoming and outgoing goods from warehouse/store.
  • Sales section: make a sales memorandum with the memorandum provided with sequential numbers, and make a daily sales report.
  • Cashier: deposit cash to a designated bank, prepare payments to suppliers according to maturity, maintain the availability of petty cash to support daily operations, report daily cash flow to the owner.
  • Admin Supervisor: keep a record of all transactions that occur and record all transactions according to accounting rules. Posting adjusting entries, general journals, salary journals, depreciation and others.
  • All of the above sections will be arranged according to their respective workloads through the consideration and approval of the owner or his representative and the consideration of the workload will affect the number of workers placed / recruited. Workload is influenced by the complexity and volume of transactions.

 

  1. Auditing;
  • Check the data transaction by a random sampling system.
  • Directing administration staff of the company to prepare data as needed.
  • Provide an evaluation of the errors or mistaken.

 

  1. Reporting;
  • Daily reports: in the form of daily sales reports, cash reports, purchase reports and other reports deemed necessary to be submitted daily.
  • Monthly financial statements (Balance Sheet, Profit Loss, and supporters) will be published between the 7th to the 15th of every month unless there are technical obstacles.
  • Make annual reports to support management reports and for audit purposes.
  • The time for completion and submission of the report will depend on the readiness of the company’s employees in completing their daily basic tasks.
  1. Visit;
  • Visits are made one to two times per week for the first three months with a length of visit of 2 hours each and further maximize online service for the following months.
  1. Others;
  • Other matters agreed will then be set forth in a timely-work agreement, and specific schedule of visits will be arranged based on the needs month by month.

II.2. JOB AB-S 2

 

  1. Transaction:

All transactions except sales transactions will be input / recorded by JaSa Management employees in the JaSa Management office, while the company only provides one or more people assigned to carry out physical operational tasks only.

The division of tasks as follows;

 

The Company:

  • Purchasing section: will place an order (re-order) of goods that are already at the par par limit or new items with the appropriate estimated time of arrival.
  • Goods and warehouse receipts section: accepts goods that arrive in accordance with the Purchase Order made by the Purchasing Department.
  • Sales section: make a sales invoice with sequential numbers, and make a daily sales report.
  • Admin: manage petty cash, deposit cash revenue to the bank, collect receivables, make payments and others.
  • All of the above sections will be arranged according to their respective workloads through the consideration and approval of the owner or his representative and the consideration of the workload will affect the number of workers placed / recruited. Workload is influenced by the complexity and volume of transactions. Commonly, only one person is needed to handle all of this tasks.

 

JaSa Management:

  • Book all evidence of transactions that occurred in the company that have been collected according to their respective transaction categories, both purchase, sales, petty cash, salary data, and other journals.
  • Generate supporting books, such as; Accounts Receivable List, Payable List, Fixed Asset List and others required.
  • Conduct a daily sales audit report.
  • Make daily reports in the form of sales reports, cash income, accounts receivable after the audit.
  • Make weekly reports in the form of cash and bank reports, purchase reports.
  • Issue a monthly financial report (Balance Sheet, Profit Loss, and supporters) will be published between the 7th to the 15th of every month unless there are technical obstacles.
  • Make annual reports to support management reports and for audit purposes.
  • Archiving well and regularly in accordance with the standards of financial administration needs.
  • The time for completion and submission of the report will depend on the readiness of the company’s employees in completing their daily basic tasks.
  1. Visitation

Visits are made once per week to collect data and a maximum of two times (in one month) a special meeting to discuss work systems, report results, and strategy management.

  1. Others

Other matters agreed will then be set forth in a timely-work agreement, and specific schedule of visits will be arranged based on the needs month by month.

II.3. JOB AB-S 3

 

  1. Transaction:

All transactions except sales transactions will be input / recorded by JaSa Management employees in JaSa Management office, while the company only provides one or more people assigned to carry out physical operational tasks only. The division of tasks as follows;

The Company:

  • Same with JOB AB-S 2 point “a” to “c”.
  • Admin: only manage petty cash.
  • All of the above sections will be arranged according to their respective workloads through the consideration and approval of the owner or his representative and the consideration of the workload will affect the number of workers placed / recruited. Workload is influenced by the complexity and volume of transactions. commonly only one person needed to handle all of this tasks.

 

JaSa Management:

  • Booked all evidence of transactions that occurred in the company that have been collected according to their respective transaction categories, both purchase, sales, petty cash data, salary data, and other journals.
  • Generate supporting books, such as; Accounts Receivable List, Payable List, Fixed Asset List and other supporting required.
  • Deposit cash sales to the bank (optional), pay due debts, refill petty cash, collect receivables together with the company (limited to invoicing and collect tasks) **
  • Calculate and pay salaries based on management reports according to the format provided by JaSa Management Team.
  • Make daily reports in the form of sales reports, cash sales, and receivables.
  • Make weekly reports in the form of cash and bank reports, purchase reports.
  • Publish a monthly financial report (Balance Sheet, Profit Loss, and supporters) will be published between the 7th to the 15th of every month unless there are technical obstacles.
  • Issue annual reports to support management reports and for audit purposes.
  • Archiving well and regularly in accordance with the standards of financial administration needs.
  • The time of completion and submission of the report will depend on the readiness of the company’s employees in completing their daily basic tasks.
  1. Visitation

Visits are made once per week to conduct data collection and a maximum of four times (in one month) special meetings to discuss work systems, report results, and strategy management.

  1. Others

Other matters agreed will then be set forth in a timely-work agreement, and specifically for the schedule of visits will be arranged based on the needs month by month.

‘** does not include attempts to collect invoices that have problems

  1. General

Provide training to accounting department employees of the company from basics of accounting to the implementation of accounting systems in the field. The training will be adapted to the company’s situation and the software and other support used. Training covers 0% -30% theory and 70% -100% practice.

The main goal of the training is to provide knowledge for participants to be able to conduct transactions with strong supporting evidence and understand the flow of transactions and reports.

  1. Training Venue

The training venue can be done in place (the company) or at JaSa Management office. The choice of venue will depend on the support of each party’s infrastructure.

  1. Meeting schedule and time

The schedule is arranged as needed with a duration of 2 to 4 hours in one session.

In general, the scope of work provided is to manage all accounting operations or the same as the Accounting Service with the following additions;

  1. Checking and approving purchases through PR / PO
  2. Approve payment
  3. Control inventory balances, accounts receivable balances and due debts.
  4. Together with operational management prepare a budget and issue it after obtaining approval from the owner / representative, both the operational budget and the asset purchase budget.
  5. Control the realization of the budget that occurs.
  6. Prepare and publish monthly financial statements on time.
  7. Coordinate the preparation of reporting in accordance with company regulations and authorities.
  8. Analyze financial data.
  9. Develop and make a documentation of business processes and accounting policies to maintain and strengthen internal controls.
  10. Manage financial transactions.
  11. Provide analysis of financial statements.
  12. Develop a plan for financial growth.
  13. Evaluate and manage risk.
  14. Coordinate the audit process.
  15. Manage reporting and comply with tax reporting requirements.
  16. Additional controller tasks as needed.
  17. Together with owner and management formulate the necessary strategic planning as required.
  18. Schedule of visits, service fees and others depending on the scope of work required or follow the accounting service system with an additional 35%

The duration of contract is for 1 (one) year or according to the company’s requirements.
The above work does not include physical check jobs (Assets Inventory).
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